How the committee works

The Committee are here to help ensure we all follow the rules we've all collectively agreed upon, as outlined in the statutes. Our goal is to support the smooth day-to-day running of our community on behalf of all the property owners by: 

• Implementing decisions taken at meetings.
• Agreeing budgetary expenditures. The annual budget.
• Ensuring that the Administrator is doing his duty.
• Making decisions on day to day issues that come to their attention.
• Organising extraordinary general meetings when needed.
• Informing other property owners of important decisions or changes that have to be made.
• If necessary, using legal channels to enforce commonly agreed rules.

The committee are governed by two sets of rules.

1. The obligatory statute Estatuto de Comunidad which is fixed by Spanish law, (Horizontal law)
    
2. The Internal Agreement (Statutes), which basically means the general consensus decisions of the community as written in the Régimen Interno’.

This Administrator is a professional belonging to the College of Administrators and elected on a yearly basis at the same time as the committee.

The (paid) role is to help the committee realise its functions correctly and legally, by:

• Attending all the meetings (as far as possible) and advising on legal aspects of decisions.
• Managing the bank accounts. Balancing the community accounts; receipts and outgoings. Issuing the end of year financial statement.
• Other financial functions such as getting quotes from suppliers. Issuing invoices. Charging the quotas from the property owners. Chasing bad debts. etc.
• Other administrative duties such as making sure information, such as the Régimen Interno is available for all households.
• Making sure general and extraordinary meetings are notified correctly and legally to all householders, including those who are not resident.
• Often a key holder for all general doors and gates and for access to such areas as electric, gas, water, telephone meters,community water supply areas, television cable distribution points. etc.
• Oversee any work being carried out for the community property.
• A useful focal point when a property owner needs some help or advice, particularly if the president is not available.

The committee comprises a Community President, Secretary, and four ordinary members known as Vocales. All of these get elected by the property owners at the AGM. As per the statutes, once elected, the committee then selects positions  e.g., vice president, vice secretary.

Any resident can put themselves forward for any committee position at the AGM, and the residents will vote to select their committee representatives.

The committee is completed by the Administrator, also elected at the AGM. The Administrator is trained and qualified to administrate property in Spain and is the only paid position on the committee.

Each owner is assigned a percentage (quota) of the annual expenses, which is shown on the Title Deeds of the Spanish property.

The fees are used to pay for expenses such as:

• The maintenance of communal areas
• Cleaning, sweeping, and tending of outdoor garden areas
• Costs of running the community, e.g., payment for the administrator, and maintenance team
• Upkeep of security, e.g., video cameras
• Maintenance of swimming pools and Tennis Court
• Water contribution and sewage costs

If you do not pay your fees, you will not be allowed to vote at the AGM.